How To Take Advantage Of Microsoft 365’s AI Tools

How To Take Advantage Of Microsoft 365’s AI Tools

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Microsoft has often taken the lead in innovation, introducing Office 365, one of the first all-in-one cloud tools, in 2013. They continue this commitment to innovation by developing generative AI technology, which is now integrated into Microsoft 365, enhancing productivity for users. 

 AI tools, such as Microsoft Copilot, are now part of Excel, PowerPoint, Teams, Word, and other MS applications, promising significant workflow improvements. 

Let’s take a closer look at Microsoft Copilot, which users can leverage for their benefit: 

Microsoft Copilot, a valuable AI tool in Microsoft’s portfolio, serves as a virtual collaborator, assisting users in creating documents, composing emails, and analysing data. Built on ChatGPT technology, Copilot understands context, anticipates requests, and generates information in a human-like manner. 

Microsoft Copilot is currently integrated into various Microsoft programs and systems, including Bing, Dynamics 365 Sales, Edge, Excel, Outlook, PowerPoint, Teams, Windows, and Word. 

Here are some ways users can maximize the efficiency and time-saving potential of Microsoft Copilot and other MS AI tools: 

Accelerate Document Creation: 

Copilot can act as a writing partner, facilitating document creation, email writing, report drafting, or presentation preparation. It offers suggestions to help authors express themselves clearly and expedite the composition process. It also ensures information presented is concise, understandable, and aligned with the writer’s intentions and audience. 

Enhance Team Meetings: 

Copilot enhances teamwork by providing thoughtful responses to questions raised during discussions, helping manage action items, and summarizing meeting notes. In a Microsoft Teams environment, it aids latecomers in catching up and provides concise summaries of prior discussions. 

Streamline PowerPoint Presentations: 

Users can become proficient in PowerPoint with Copilot, which generates slide decks based on text prompts. Copilot can incorporate Microsoft’s stock images, suggest text based on topics, and optimize information flow and composition for better presentations. 

Simplify Email Communication: 

Copilot assists users in writing emails, producing initial drafts, and responding to received emails. It can summarize the content of unread emails, allowing users to quickly navigate through them and potentially uncover valuable information. 

Gain Insights Through Excel: 

Excel Ideas, another AI tool in Microsoft 365, simplifies data, performs analysis, and generates user-friendly summaries. It identifies patterns, trends, and creates charts and tables based on user requests. Users can also use Ideas to query data sets and extract various answers. 

In Summary: Microsoft 365’s integration of AI capabilities empowers users with greater efficiency. These advancements contribute to streamlined workflows, increased productivity, and forward-looking operations. 

Aryon is here to provide education about these possibilities and illuminate emerging technologies, ensuring that businesses stay updated and fully leverage their current programs and systems.  

To learn more please give us a call on +61 7 3414 0600 or send us a message today. 

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